Activities

  • Define business need, problem, or opportunity

  • Conduct feasibility study / business case

  • Identify key stakeholders

  • Develop high-level scope and objectives

  • Perform initial risk assessment

  • Secure project sponsor approval

Deliverables

  • Business case / feasibility report

  • Project charter / project mandate

  • Stakeholder register

  • High-level risk register

  • Initial project budget estimate

  • Approval to proceed (sign-off)

Activities

  • Develop detailed project management plan

  • Define scope, requirements, and WBS (Work Breakdown Structure)

  • Develop schedule (Gantt, milestones, dependencies)

  • Estimate costs and prepare budget

  • Define resource plan (roles, responsibilities, RACI matrix)

  • Identify and analyze risks (risk management plan)

  • Define communication and stakeholder engagement plan

  • Develop quality management plan

  • Define procurement needs (if applicable)

Deliverables

  • Approved project management plan

  • Scope statement & WBS

  • Project schedule & milestone chart

  • Resource plan & RACI matrix

  • Risk register with mitigation strategies

  • Communication plan

  • Quality management plan

  • Procurement plan (contracts, vendor list, etc.)

Activities

  • Acquire and onboard project team & resources
  • Execute project tasks per WBS and schedule
  • Manage stakeholder expectations and communications
  • Manage procurement and vendor relationships
  • Conduct quality assurance and control activities
  • Manage change requests (change control process)

Deliverables

  • Completed project deliverables (product/service/solution)
  • Status reports (weekly/monthly)
  • Change requests & change log
  • Quality assurance reports / test results
  • Procurement contracts and vendor deliverables
  • Updated project documents (schedule, risk register, etc.)

Activities

  • Track project performance (scope, schedule, cost, quality)
  • Monitor risks and issues, update risk register
  • Conduct variance analysis (planned vs actual)
  • Implement corrective and preventive actions
  • Manage change control board (if applicable)
  • Ensure stakeholder communication and reporting

Deliverables

  • Performance reports (earned value, KPI dashboards)
  • Risk & issue logs (updated)
  • Change control records
  • Updated project schedule and budget forecasts
  • Decision logs

Activities

  • Obtain formal acceptance of project deliverables

  • Conduct final project performance review

  • Release project resources (team, vendors, budget)

  • Close contracts and procurement agreements

  • Conduct lessons learned session / project retrospective

  • Archive project documents

Deliverables

  • Final product/service/solution (handed over to customer/operations)

  • Project closure report

  • Lessons learned document

  • Final project budget and financial reconciliation

  • Archived project documentation

  • Team recognition / celebration